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Editing in Word

You can change an author’s file on-screen relatively easily – but editing it efficiently and effectively requires more skill and specialist knowledge. Through a series of hands-on exercises, this course shows you how to make on-screen editing a more efficient process, improving the speed and quality of your work. You will learn ‘best practice’ in preparing files for import into typesetting programs, and you will also learn how to find the best resources on the internet.

Every student will have sole use of a computer with all relevant software. The basic techniques are applicable to all platforms.

Who will benefit from this course?

Editorial staff and freelancers who use Word to edit text on-screen or who brief others to edit on-screen. This course is focused on teaching you how to edit on-screen, not what to edit.

If you are a beginner, you would benefit from attending Introduction to Editorial Skills first.


Enrol on this course

Learn how to…

  • edit efficiently on-screen
  • prepare files in the best form for typesetting
  • create macros to ‘clean’ files automatically
  • flag changes to files electronically
  • customise Word for editing.

This course contributes to PUB 19 of the Book & Journal Publishing National Occupational Standards.


  • Introduction to macros
    • Recording and running macros
    • Benefits of clean-up and house-style macros
    • A peek at macro programming commands
  • Preparation for on-screen editing
    • Benefits of and concerns about on-screen editing: version control, quality, physical issues, finding and briefing an on-screen editor
    • Checklist for an on-screen edit
  • Assessing the job
    • Identifying and correcting authors’ layout and formatting problems
    • Handling special characters
    • File preparation for optimal import into publishing programs
  • Templates, styles and codes
    • Understanding how templates work
    • Creating and using templates and styles
    • Benefits
    • Principles of coding
  • Viewing the document
    • The document map
    • The style area
    • Outline view
  • Find and replace
    • Tips for better, safer global searches
    • Replacing formatting and styles
    • The 'Special' menu
    • Wildcard searches
  • Shortcut keys
    • Efficient navigation and text selection
    • Case conversion
    • Inserting special characters
  • On-screen mark-up (Track Changes)
    • Tips to make Track Changes more useful
    • Comparing and merging documents
    • Protecting the document and checking for sensitive information
  • Master documents
    • Linking files electronically: creating and editing master documents
  • Customisation
    • AutoText and AutoCorrect
    • Customising shortcut keys and the Quick Access Toolbar
  • Tables
    • Creating and editing tables
    • Converting tables to text
    • Creating a table of contents
  • Online resources and further reading.

Course Director


Venue information

Our short courses are run at a variety of venues in Central London. Information and directions can be found on our Contact Us page. Please check your Joining Instructions for your specific course venue.

Note that most of our short courses can also be run as In-Company events.

Please read our Terms & Conditions
A one-day course


  • 15 March 2016
  • 24 May 2016
  • 08 September 2016


A number of discounts are available

Delegate feedback:

"It was well paced and well taught. Anne is so knowledgeable – an editing legend!"

Edexcel delegate

"Great course. I would recommend it to anybody who needs to use Word. Anne was a great tutor - she clearly knows what she's talking about and she also has a lovely teaching style."

Freelance delegate

Enrol on this course

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Copyright © 2014 The Publishing Training Centre, Crowne House, 56-58 Southwark Street, London SE1 1UN
The Publishing Training Centre is a registered charity. Registered name: The Publishing Training Centre Foundation, a company limited by guarantee incorporated in England and Wales.
Registration number: 1253854. Registered office: 16 High Holborn, London WC1V 6BX. Tel: +44 (0)20 8874 2718